New Security & Permissions Powerups

Stackby is designed to be a collaborative platform. We have provided our users with several ways to share their data with their team members and/or clients. But we also understand the importance of security and permissions when you’re working on a collaborative and shareable database. That’s why we’ve built many security and permission workflow features so that you can keep your data safe and easily share it with the right people.

When you share your Stack with different people, permissions become necessary. With the correct permissions, the Stack owner can ensure that only eligible people are allowed to make a change to their Stack. But how exactly do you get access to our security features and permissions? Let’s find out in this blog.

1. View engagement level
If you have been using Stackby for a while, you should be aware that Stackby enables you to organize your data in different views like grid view, kanban, calendar, gallery, etc. You can also share these different Stack offers with different team members/clients. But there may be a case where you don’t want to share the full offer with your team member or client. For example, you may not want to share a specific column with your team member or you may want to hide certain rows.

Stackby now introduces View Level Sharing, a Stackby Powerup feature that allows you to share a specific view with your team. To do this, first, you need to create a new view by hiding a specific row or column that you don’t want to share with other Stackby users. Then, you can share this offer with your team using the power of sharing level offer.

Let’s see how you can use our View Level Sharing security feature:

  1. Log in to your Stackby account and open the Stack you want to share.
  2. Create a new view in Stack by hiding the rows/columns you don’t want to share with others.
  3. Click the View Post (or View Collaborator) icon on the right side of the display name.
  4. Add the email address of the team member(s) you want to share the show with.
  5. Set the permissions like Creator, Editor, Commenter, etc., and send the invite.

This way, the team member(s)/client(s) will have access to the view data you want to share with them and ensure that the workflow is managed. You can keep confidential data secure and collaborate with your team/clients using the same Stack. The following video will help you understand this feature in detail.

Enable View Level Sharing in Stackby

2. Restrict stack or views by email domain

Here is another Stackby workflow management security and permissions feature that allows you to restrict Stack or View sharing. Imagine that you are working on different projects for different clients. You wouldn’t want to mingle with clients and accidentally share the wrong stack or views with them.

Now, you can limit offer sharing in Stackby by allowing users of a specific email domain to access your Stack or offers. This way, you can share the Stack with clients or your team based on their email domain and keep your data safe from the outside world.

Restricting stack or widths by email domain is one of our Powerup features. Let’s see how you can use it:

  1. Log in to your Stackby account and open the Stack you want to share with a specific email domain.
  2. Click the View Post (or View Collaborator) icon on the right side of the display name and a menu will appear.
  3. Click Include Offer.
  4. Click the Restrict e-mail domain access toggle.
  5. Enter the email domain and click on the given email domain.

This way you can restrict Stack sharing or viewing by email domain. This feature also works with embedding Stackby view into any web page. The following video will help you understand this feature in detail.

Restrict display sharing by email domain to manage workflow

3. Restrict stack or views by password
When you work in an organization, handle various projects, track customer data, ensure task flow management, etc., there are times when you have to deal with sensitive or confidential data. For example, you can create a Stack that includes all the personal details of your employees, your bills and invoices for different clients, the profits made by your organization, etc. This data should be kept securely and shared with eligible Srackby users only.

Therefore, we decided to create a new security feature for you that allows you to protect your Stack or Shows with a password. So, if you are sharing a password-protected Stack with any of your team members or client(s), they will need to enter the password to access the data along with the randomly generated URL. This way you can be sure that your data is safe with Stackby. Let’s see how you can use this feature:

  1. Log in to your Stackby account and open Stack or show that you want password protection.
  2. Click the View Post (or View Collaborator) icon on the right side of the display name.
  3. Click Include Offer.
  4. Turn on the toggle for “Restrict access with a password”.

Restrict stack views by password

5. Enter the password and click Set Password.

Restrict stack views by password

6. You can also modify/change the password if you want.

7. You can remove password protection from view by disabling the toggle for “Restrict access with password”.

You can change the password at any time if you want to use the same method. So stop worrying, start sharing your data with your team and collaborate in real time.

4. Restrict updateable forms by password

We all know Stackby is a workflow automation app. Stackby lets you create submit-only forms that are updatable in a few clicks and automatically store their data in your Stack tables. Drag and drop columns to appear on the form, collect responses from everywhere and easily manage your data with Stackby Forms. You can also share and embed forms on websites, blogs, landing pages, or emails.

But what if you want to protect updateable forms and prevent everyone from changing the form data? You should know that upgradable forms are slightly different from traditional forms. One can see past records of an updatable form in a card-like format. Therefore, chances of data leakage are possible in updatable forms if not carefully shared.

Stackby has now introduced an amazing feature where you can password protect updateable forms. Anyone who knows the password can open and update your form. Let’s see how you can use this feature:

  1. Log in to your Stackby account and open your Stack.
  2. Open View Layout and click Add View.
  3. Click Update Form Layout
  4. Go to the settings form. Enable Set Password and enter the password.
  5. Click Save, and then click Preview.
  6. A popup will appear where you have to enter the password and click Sign In.
  7. Your form is now password protected. Anyone who knows the password can update this form.

Data security matters to us

Stackby appreciates that you trust us and we want to share that trust by ensuring that your data remains secure in Stackby. Today we shared 4 new security and permissions features with you that will take workflow automation to another level. You can now share Stackby Views with your team or clients and limit them by email domain or passwords. You can also protect your updateable forms with a password and protect your data. If you haven’t started with Stackby yet, wait no more and sign up for Stackby for free!

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