Take advantage of powerful security features in Microsoft 365 to detect and prevent internal data leaks.
Your ERP system spans your entire business – from customer service and human resources to finance and sales. There is a huge amount of sensitive information here that your entire organization can easily access. and for this, Incredibly vulnerable to security breaches and internal data leaks.
While external security threats pose their own risks, some of the most harmful breaches occur internally. Whether it is accidental or intentional, an internal data leak can be devastating to your business.
Take, for example, the city of Calgary. In 2017, After the data breach affected more than 3,700 employees. The breach occurred because a city employee sent an email to another employee containing medical records, addresses, income details, Alberta Health Care numbers, and Social Security numbers.
To avoid an expensive lawsuit and other consequences, it is critical that your ERP system is equipped with the best security solutions available. This is where Microsoft 365 comes in.
Equipped with a number of powerful security features, all of Microsoft 365 It stops internal leaks before they cause irreparable damage to your business. We’ll review a few of them below.
Multifactor authentication
Multi-Factor Authentication (MFA) basically goes beyond two-factor authentication and adds an extra layer of security to your network. In addition to providing a username and password, all users must provide additional proof of identity such as scanning a fingerprint or entering a unique code received via text message or phone call.
Your IT administrators can also choose to use biometrics, facial recognition, one-time passcodes, or verification codes to protect user credentials. Additionally, it can help prevent disgruntled users from selling or providing login information to unauthorized users.
Mobile Device Management (MDM)
Your employees are likely to access your ERP system from mobile devices such as smartphones, tablets, or iPads. Microsoft MDM policies allow you to:
- Wipe all company data from an infected device from anywhere.
- Manage and configure device security settings and password requirements.
- Prevent unsupported or unauthorized devices from accessing Exchange email.
- View and manage device security settings from one place.
- Visually see incompatible devices.
MDM can also be integrated with Microsoft Intune for additional mobile security.
Information Rights Management (IRM)
This feature helps you prevent any private or sensitive Company information from being printed, downloaded, copied or forwarded by unauthorized users either by mistake or on purpose. Permissions for all documents are stored directly within the IRM server and authenticated.
The solution features three permission levels:
- Read
- change; Users can read, edit, copy and save the information
- Full control that allows users to read and change information as well as set expiration dates, grant user permissions, and access content programmatically
This feature is particularly useful in preventing email leaks as it ensures that email company information is not sent either accidentally or intentionally by users.
Managing and controlling data leakage
In addition to IRM, Microsoft 365 features data leak prevention and rights management services.
Data Leak Prevention carefully scans all external messages, email attachments, and internal letters and scans for any potential violation of your data security standards. For example, if a customer’s financial information or credit card numbers are included in an Excel spreadsheet, IT administrators will be alerted immediately.
Rights management services are similar to a data leak prevention service. The solution specifically looks at emails and attachments and prevents certain content from being sent. Administrators can train the solution on what they are looking for by entering specific or commonly used words into the tool. If someone tries to send an email containing these words, they will be blocked.
Backups
Internal data leaks can still occur – even with tight security measures in place. To ensure that your ERP is ready for an internal attack, . This ensures that you are still able to access vital company information despite the leak.
Prevent internal data leaks with Microsoft 365
If you’re ready to enjoy the heightened security that Microsoft 365 offers, . We are Microsoft’s gold partner with the knowledge and experience needed to provide complete protection for your most valuable system.