How do QuickBooks and Dynamics 365 Business Central Compare?

QuickBooks vs Business Central.


Small and medium-sized businesses (SMBs) are constantly on the lookout for the latest cutting-edge technology to support them with their accounting, customer insights reporting and business processes.

There are a few popular names on the market when it comes to accounting software, but what is best for your company?

We take a look at two popular financial management and advanced reporting platforms on the market today: QuickBooks Vs Microsoft Dynamics 365 Business Central.

For a complete list of comparison features between the 2 products, download our Comparison Guide.
DOWNLOAD OUR COMPARISON GUIDE


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What is QuickBooks?

QuickBooks is an accounting software package tailored towards small businesses and start-ups, developed by global technology platform Intuit.

The software is designed to help small businesses and medium-sized companies manage their invoices, payroll and payments. The focus remains around on document records and the processes around them.


I What is Microsoft Dynamics 365?

Microsoft Dynamics 365 Business Central is an enterprise resource planning (ERP) solution with accounting functionality included and is designed for growing small to medium businesses with ambitions to scale up their business processes.

Its functionalities include a wide range of accounting features to help with project costing such as inventory management, cash flow forecasting, customer relationship management and real-time insights. The variety of capabilities makes Microsoft Dynamics 365 Business Central a great solution for many business applications.

The platform integrates with the full Microsoft Office stack, including Outlook, Excel and Teams. Bam Boom Cloud is an approved Microsoft Dynamics Partner.


I How do QuickBooks and Microsoft Dynamics 365 compare?

Scalability and accessibility
Both offer multiple different plans and accessibility to different features is dependent on the option you select. These plans spread across admin, tax and employee and project management features.

Step up with Microsoft Dynamics 365: It has a modular set up, allowing you to add and remove modules and advanced features as and when your business needs them. Check out our blog Signs You have Outgrown QuickBooks for more Scalability features.

Microsoft Office 365 integration

QuickBooks does not natively integrate with other Microsoft products. Even though you can export reports to Excel, there are data limitations which isn’t likely to give a full picture when reporting. It’s worth mentioning that QuickBooks online has less functionality than the QuickBooks desktop application.

Update in real-time with Microsoft Dynamics 365 Business Central: As a cloud-based solution, it sits within the Azure cloud service, which means there is native integration with the rest of Microsoft’s applications like Microsoft Outlook and Microsoft Teams. The benefit of this is that all the applications can seamlessly communicate with one another and pull through the information you need quickly.

Customizations and integrations

Both QuickBooks and Business Central allow users to customize the platforms. On QuickBooks the user can customize the look of forms, invoices quotes and receipts.

Make it fit how you work on Dynamics 365 BC: There are many options to sort and customize data in a way that works for each individual user. The homepage and bookmarked tabs can also be customized per user, so navigation around the platform is straightforward based on the information you need to access. With the integration to Microsoft 365 (formally Office 365), you can easily share information across the different departments. Check out this video on how you would be able to do this.

Reporting
Both platforms allow pre-set reports for all system areas. QuickBooks allows custom report creation and sharing capabilities, and Microsoft Business Central offers account schedules and native integration with Power BI for deeper analytical capabilities.

Multi-lingual functionality
Microsoft Dynamics 365 Business Central offers support for over 30 languages, whereas QuickBooks does not.

Multi-currency functionality
QuickBooks offers a limited multi-currency functionality. On the other hand, Microsoft 365 Business Central offers full multi-currency transactions capabilities, which can automatically update through exchange rate services.

Financial audit trail
Both platforms record document trails but only Microsoft Dynamics 365 audits financial postings.

For a complete list of comparison features between the 2 products, download our Comparison Guide.

DOWNLOAD OUR COMPARISON GUIDE


I QuickBooks’ strengths and weaknesses

Why it is cool

Intuit QuickBooks offers a platform for freelancers and new businesses, offering a low-cost solution that is easy to use and set-up.

Why it may not be right for you
Since it was designed to be quick and easy, as businesses grow, QuickBooks may be missing some of the key features or reporting capabilities that other accounting software systems offer. It is a good problem if you are noticing that you are missing some features, that means your business is growing!


I Microsoft Business Central’s strengths and weaknesses

Why is it cool

Microsoft Dynamics 365 Business Central is a user-friendly platform that will grow with your organization. It is more than just an accounting system; it offers all the functionalities from an operational and reporting standpoint to help you stay on top of your current and future business needs. Business intelligence solutions help you to support stakeholders across your entire business. The platform also has major updates twice a year to keep you up to date from a security and new business requirements perspective.

Why it might not be right for you

A downside for some businesses could be that the platform doesn’t integrate seamlessly with applications outside of the Microsoft deck. However, Microsoft offers a range of quality applications, and this should encourage users to make the switch towards a full suite of integrated services.



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Which is better for my business: Microsoft Dynamics 365 or QuickBooks?

The short answer: the platform that best suits your business needs and budget. If you have plans or already experiencing rapid growth, a platform that can grow for your business may be the choice for you.

You may be good where you are at today, and that’s fine! Moving to a new system does take time and resources. That is why it is important to look at how you can increase functionality for multiple users but with an easy set up.

We sell Microsoft Dynamics 365 Business Central because we know it is a trusted product. Just a quick glance at user reviews from many organizations of all sizes shows the impact it can have on your business from day one.


I How can we help?

At Bam Boom Cloud we are a Microsoft Partner who understands that your goal is to have a system in place as quickly as possible and then add on other pieces as your needs grow. This is how we can get to on the right path sooner without having wait for additional budget and effort to do a full-scale ERP implementation.

Learn more about our QuickSwitch program to help businesses like yours make the step towards Microsoft Dynamics Business Central. We will start your business off with a Minimum Viable Product (MVP), to ensure your business has the must-haves to start with, then build on these with extras that are required down the line.


Want to learn more about Microsoft Dynamics 365 Business Central?

Check out this demonstration to give you an overview of the product.

Speak to a member of our team today and find out how we can support your business’ IT needs.

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