Certification Management Software: Organize Vital Employee Data

Certificate management is the process of organizing and managing applicable digital certificates, licenses, and documents. Certificate management involves creating requirements, storing copies of certificates, and setting and monitoring expiration conditions.

There are countless certificates that your business may need to track and store. These items may be required for regulatory compliance. It may also include documents related to the employee’s health such as proof of vaccination. Your company may require that educational or licensing credentials be on file.

If your company is of moderate size, all of this paperwork can add up. And for large companies with hundreds or thousands of employees, it can be confusing.

Now more than ever, you need a way to manage all your essential data. We have a solution.

Greenshades Certification Management Module

At Greenshades, we know there are a lot of elements involved in tracking your employees, their certifications, licenses, and health documentation. With the emergence of COVID-19 and ongoing government health restrictions, companies with a large workforce are obligated to require proof of vaccination from their employees. Also, companies must comply with local, state, and federal regulations regarding licenses and certifications. It is not enough to know that the employee is licensed or certified. You should make sure that these documents are accessible and up to date. You need a record of expiration dates and, better yet, a system to warn when you are about to expire.

In addition to certifications, licenses, and vaccination records, the Greenshades Certification Management module can also track company-wide training programs and deadlines for completion.

We have developed Greenshades Certification Management Module For use with your ERP solution. The Greenshades Certification Module is an updated, automated document management module, and includes functionality that enables employee self-service. Employees and administrators can track the expiration dates of certifications, licenses, health documents, and training programs, as well as other information needed for compliance or reference.

The Greenshades certification unit will store documents and run daily automated reports. You can configure the module to notify administrators of pending expiration and compliance violations.

This level of automation simplifies the employee onboarding process, especially for employers who take on many new hires at once. It also gives employees some measure of control over their own data.

With the Certificate Management Reporting Dashboard, employees and administrators can get a complete view of expired items that need immediate action, items expiring soon, documents and other notifications.

Learn more about Greenshades Certification Management Module and how it can benefit your business, Call Our experts at Greenshades.

by Greenshades, greenshades.com

Leave a Comment