5 Reasons Why Your Business Needs a Good Database Management

We live in the age of connectivity, smartphones and the Internet of Things, where consumer data is being collected every second. Companies are turning towards database management systems that can help them organize, create, automate, collaborate, customize, and consume data in a variety of ways. Gone are the days of relying on Excel sheets and Google Sheets to manage your company data and extract ideas. This blog presents 5 reasons why a business needs a good database management platform.

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What is database management?

To understand what database management is, we need to understand the role that data plays in any business. they say that 95% of the business Mention the need to manage unstructured data as a problem for their business. This clearly shows that data is very important to businesses these days. why not? Data helps companies understand their customers, determine company performance, improve decision-making, understand competition, etc.

Online businesses receive huge pieces of data every day through website cookies, social media, emails, third-party applications, analytics software, and company records. Many companies request this through surveys, web forms, registrations, etc. However, as the numbers also indicate, managing this huge data or database can be devastating to them. This is why businesses need to file database management system.

A database management system is a program that creates and manages a database. It acts as an interface between users and the database and enables them to create, protect, read, update and delete data. It includes a database structure or schema that defines how the data in the system is organized, what kind of data is organized, and what its attributes are.

Foundational features of a DBMS include:

1. Synchronicity: A database management system allows multiple users to influence multiple records or transactions. Also, this is what distinguishes a DBMS from a spreadsheet.

2. Security: The database management system includes access control against unauthorized access, and flow control that ensures the transfer of data from one place to another securely.

3. Data integrity: The database management system ensures that the data stored in the database is accurate, organized, complete and reliable.

In other words, a database management system enables multiple users, from multiple locations, to view centralized data. It may set limits on which users can see any data. A DBMS user may not need to worry about where the database is actually located or stored.

Office inventory database management

How does database management work?

A database management system organizes, stores, and manages enterprise data and provides users with easy access and control over data. The database management system can process the data as and when required. This includes creating, editing, and updating data.

The DBMS mainly serves the following purposes:

1. Allow multiple users to access the database simultaneously

2. Establish and maintain safety rules and permits

3. Establish database rules and standards to protect data integrity

4. Backup data regularly to avoid data loss

5. Provide descriptions of the available data such as the definition of data, types of data, the relationship between the data, etc.

database management system

As company data continues to grow, business owners need a system to manage that data. Database management ensures that the business is up and running. It helps in tracking important customer and contact details as well as employee data. It can store, organize and manage different types of data in one place. Moreover, a database management system can help automate database operations and eliminate the need to manually enter data each time. Here are the top 5 reasons why a company needs a database management system.

1. Central database management

Database management systems act as a central repository of data. Different team members can collaborate and access and work on the database at the same time. Businesses can track all types of data in one place. In Stackby, the workspace acts as your data warehouse and includes a variety of databases such as marketing campaign tracking, project management, marketing plan, CRM, etc.

Central database management

2. Quick decision making

With database management, data analysis and visualization becomes much easier for business teams. They have access to the correct data at their fingertips. As a result, they can make decisions faster and get work done in no time. It can also help business managers anticipate the risks associated with decisions and be prepared to deal with any error.

Data visualization helps in decision making

New (coming soon) reporting dashboard in Stackby

3. No more data inconsistency

The database management system, being a central data repository, eliminates the problem of data redundancy in enterprises. Stackby provides more than 25 types of columns that help in organizing different types of data as per your business requirements. This includes basic data types such as text, number, date, email, dropdown, checkbox, and advanced data types such as barcodes, labels, formulas, link, button, API, and more. This ensures that there is no inconsistency in the data because each data type is specifically defined.

The database also ensures that there is no data redundancy to avoid confusion while generating reports. On Stackby, we’ve introduced an option called dedupe that allows you to detect, compare, and remove redundant data from your tables.

Deduplication of data

Remove data duplication in Stackby

4. CRM

Customers are the heart of every business process. Everything the company does is strictly based on customer requirements. Using CRM database management, companies can track their customers, from customer details, interaction history, and contact information to new leads and business opportunities.


5. Organize data

The database management system allows users to structure the data as required. It allows users to store different types of data via unique column types in a single platform, links data from different tables, and performs different calculations on the data. You can also bring in the data in your database via customizable online forms.

Organize data in Stackby

Tips for choosing the right database management system

Data has become one of the most valuable resources for businesses. Therefore, business owners should choose a database management system very carefully. Here are the best tips on how to choose the right database management system.

1. Job

The database system you choose for your company must comply with your business requirements. For example, your business requirements could include:

With Stackby, you get access to over 200 pre-built templates that help you manage and simplify every aspect of your business, be it project management, PR awareness, email marketing, advertising campaign planning, or a CRM.

Pre-made templates for managing your data in Stackby

2. Ease of use and integration

The organization does not include only IT professionals. You need a database system for your marketing teams, finance departments, human resources, content management teams, etc. So choose your database management system carefully.

Stackby is an easy-to-use platform that provides a spreadsheet-like database system for every department in a company. It takes your database management to another level by providing column-free API connectors. Now, you can bring data from 3rd party apps like Google Analytics, YouTube Analytics, MailChimp, Ahrefs and many more to your tables without writing any single line of code.

Connect to a third party app

3. Security

Data security is a major concern these days. It is important to consider a database management system that provides protection against physical damage to data such as fire, theft, etc., hacking and unintended corruption of data.

Stackby understands the concerns of today’s businesses and that’s why our latest security features and permissions are designed to provide 360-degree protection for business data. Stack creators can now enable view-level sharing, restrict stack or views by email domain, protect passwords and views, and much more to protect their business data.

4. Visualization and reporting

Does your database management system provide an easy view of results so that you can quickly analyze data and make decisions? Your database should be able to display the results in such a way that each member of the team can display them according to their requirements.

Stackby makes data visualization a breeze for teams. You can view your data in grid, gallery, kanban, calendar, and forms, based on your requirements. Not only that, our advanced filters help segment your data exactly the way you want it. You can show or hide columns or create synchronized views to share with different team members.

Visualize data in different ways

New (coming soon) reporting dashboard in Stackby

5. Scalability

Our last tip for choosing the right database management system for your business is scalability. Eventually, your business will grow and gain more and more data. So, your database should be compatible with that. It should be able to handle thousands of rows of data without any problem.

If you want to use a tool that is as easy to use as a spreadsheet but includes advanced functionality like a database, consider Stackby. It helps you organize and automate your data management process and it also makes it possible for your team to connect and collaborate from remote sites.

Easy collaboration with DBMS

The first step to organizing your business data is choosing the right database management system. Stackby takes your data organization to another level by providing a fully compatible, automated, easy to use, and optimized spreadsheet-like online database system. Explore the power packed features of Stackby by registering now.

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