Tips for choosing the right ERP for you! Choosing the right ERP for you can be challenging when your time is limited. Sifting through endless websites for guidance, sitting through unhelpful sales pitches, long boring demos. Deciding on an ERP can be a tedious and lengthy process that can take months or even years in some cases. On average, companies spend about 17 weeks when it comes to just choosing ERP (1). Whether you take two months, six months or a year. No matter how much research you do, you can still choose the wrong ERP or implementation partner. This is why only 5% of organizations effectively use their ERP to generate and augment high-quality data, which is key to effective analytics and insights (1).
So here are some tips for choosing the right ERP for you:
1. Define the goals and objectives of your companies:
Tips for choosing the right ERP for you. When the topic of ERP starts to spread around your organization and the need becomes clear. Which will inevitably happen, given the fact that 53% of companies have ERP as their top priority to invest in (1). When this happens it is decided that ERP is a necessity. The first course of action should be to select your ERP team. This team and its key players will work together to define the exact needs and goals of your company (2). This team may consist of department heads, the board of directors, or just you.
The right ERP system will help standardize back office operations by at least 77%, reduce overall enterprise operations expenses by a minimum of 11%, provide real-time visibility into your company data, and improve your organizational insight and decision-making by a minimum of 48% (3) This is just the tip of the iceberg. With ERP systems producing such a wide range of business improvement functions, you will need to know exactly what your company goals are and how the right ERP system will help you achieve them? Once you create your team and achieve your corporate goals and objectives. You will need to analyze your Key Performance Indicators (KPIs) (Key Performance Indicators) to effectively identify any problems within your organization that proper ERP software will help you solve, and give insight into future expectations (2).
The right ERP system will help your company overcome and adapt to challenges as you grow.
2. Define the team leader or internal project manager:
Now that you have identified your goals, needs, and objectives. You will want to appoint a team leader or project manager, this person could be you or someone else on your ERP team. They must understand the responsibilities of this role and have the appropriate expertise and experience to guide employees through the process. The Project Manager will oversee all operations to ensure that things run smoothly, so ensure that this individual has a full understanding of the importance and impact of proper ERP on your organization. Enterprise Resource Planning (ERP) projects can take 30% more time than originally estimated, so assigning this role can save you and your organization a lot of trouble. Helping ensure that you do not run into obstacles such as time or budget constraints due to implementation (2).
It gives you the ability to focus on your core competencies and all other tasks needed for a successful ERP project (2).
3. Find the right ERP software
Not every ERP solution will bring you the same benefits. The items of importance vary from company to company. For example, 89% of companies identified accounting as the most important ERP function, and 67% of companies said inventory and distribution were the reason for ERP, followed by customer relationship management (CRM), sales at 33%, and technology at 21. %(1). So, you see, what works ideally for some may not be the right benefits or solutions for your specific business requirements. One size fits all may not be the way to go for your ERP project. That’s why you should consider your business needs, the industry you work in, the requirements of your system, as well as your future growth expectations. To reach the right decision, you should discuss all possible questions with the ERP team (2).
For more tips for choosing the right ERP for you: see this link for a leading ERP comparison: https://softengine.com/products/erp-comparison/
4. Finding the right partner for implementation
Deciding on your ERP implementation partner is the most important item on this agenda. This is the company that will help migrate your data, configure your system, test your system, and train your employees. Corporate data migration is a very important step for a successful ERP implementation, when done correctly, it will help you streamline your operations effectively. The goal of data migration is to clean, organize, and transfer only the most important information so that you can achieve efficiency and data integrity. So you’ll need to make sure you choose a company that understands your business processes and data.
Once you have migrated your company data and configured your new ERP, it is necessary to start testing the new ERP system. Testing your new system is also a very important part of the ERP implementation process. It provides you with a clear view of the performance of the new ERP (2) and ensures that all systems are working properly. Testing and other related processes can significantly impact the ERP project budget forcing you to spend more than was allocated (1) as well as extending the project schedule if done incorrectly.
After implementing and testing the ERP system, you need to train your employees, so that they can use the new system efficiently and effectively. The right implementation partner will provide a team of experts to provide the necessary training to the ERP staff and ensure that all of your staff understand and master the new system. Your initial ERP team (usually department heads) should be provided with extensive training so that they can handle more technical issues that may occur (2).
Additionally, your implementing partner should be dedicated to providing excellent customer support by being accessible 24/7 via phone, email and ticketing through the website portal. Ensure that your partner is committed to answering questions and requests for support in a reasonable amount of time. give You are confident that you have chosen the right Implementation and ERP partner.
Tips for choosing the right ERP for you: Before transferring all your data to the new ERP, you should consider filtering out whatever you find unnecessary or incorrect, that way the new system will be clean and accurate.
Tips for Choosing the Right ERP for You: You shouldn’t go live before doing user acceptance testing and the right system.
Once the employees are well trained and your new system is running through multiple tests, it’s time to go live. Implementing the right ERP solution in your organization can be one of the best decisions you have ever made (2). By improving decision-making, productivity, efficiency, collaboration and communication within your company (2). Effectively coordinate your business activities while improving the performance of your workforce.
When asked what companies hope to gain from implementing ERP, The top three cited business goals were to save money, improve operations, and increase the speed of transactions. On average, having the right ERP system delivers 46% cost savings), 46% improvement in performance metrics, and 40% improved efficiencies in business transactions (4). Although it takes time and thorough planning, your efforts will pay off in the long run if you take the necessary steps. Not only will these steps help make this transition as smooth as possible, but they will help guide you in choosing the right ERP company and implementation.
I hope these are useful tips for choosing the right ERP for you, for more information please contact us at: https://softengine.com/contact-us/
- 60 ERP Statistics You Must Know Before Making a Buying Decision by Rajendra Roul
- Blog: 8 Steps to Take for a Successful ERP Implementation
- Statistics provided by the Aberdeen Group
- 50 Crucial ERP Statistics: Market Trends, Data, and Analysis by Justin Bell
- Image source: TrustRadius 2021
- Tips for choosing the right ERP for you